Venue Accommodation

Ven1-appartement-vue-mer-biarritz

This website serves to assist you in reserving your accommodation at the convention hotel &/or other accommodations, and to streamline your check-in upon arrival. Accommodation is available from €55.00 per person/night (B&B) sharing a triple at the convention venue hotel.

Hotel bookings must be made directly with your hotel of choice and are separate from convention registration. Accommodation booking details are outlined further down on this page.

Discounted prices have been negotiated with the venue hotel. Bookings may be made   by telephone or email quoting booking code AA2020, as outlined below to avail of the convention discount.

Be sure you quote code AA2020 to receive the convention discount. All hotel staff speak English.

CONVENTION HOTEL

Alt9-LeGrandLarge

Hôtel Résidence Le Grand Large
1 rue Dalbarade, 64200 Biarritz
Stay at the heart of the Convention.
When booking quote code AA2020 for convention discount.
Rooms from €143.00 (single) per person/night B&B
Rooms from €77.00 (twin/double) per person/night/sharing B&B
Rooms from €55.00 (triple) per person/night/sharing B&B
Reservations Telephone: +33 (0)4 91 00 77 98
Reservations Email: AA2020@vacancesbleues.fr
Le Grand Large website
To book directly at convention discount price call or email reservations and be sure to quote code AA2020

The prices indicated do not include city tax (€1.95/day) which has to be paid onsite by guests at the end of their stay.

If the Venue Accommodation and pricing does not appeal to you, alternative discounted accommodation has been negotiated with Mer & Golf Eugenie (starting from30.00/person/night (kitchen included) and Hotel Saphir (starting from 32.50/person/night (B&B). More details here.

Additional opportunities are presented at Trivago.com and Airbnb

Le Grand Large Reservations Email: AA2020@vacancesbleues.fr

Le Grand Large Website | Slideshow | Video | About | Practical | Accommodation | Map

MEALS are served daily at the following times

Breakfast     07h00-10h00
Lunch             12h15-14h00
Dinner           19h00-21h00

Hotel Restaurant prices for those not staying at the hotel;
Breakfast €12.00/person
Lunch €20.00/person
Dinner €20.00/person

Ven2-appart-hotel-avec-piscine-biarritz

ACCOMMODATION
Accommodation comprises 118 lodgings/220 person capacity, with Ocean/Lighthouse View. A clear view of the ocean is guaranteed and exclusive services include: 1 reserved parking space, and free WiFi throughout. (Overflow accommodations are located nearby within easy walking distance and/or on the free bus shuttle)

ACCOMMODATION OPTIONS
One-bedroom studio/Accommodation | (26m²) 2 People maximum (Ocean view)
• Double bed or 2 single beds that can be converted into 1 double bed
• Safe, TV, Phone, WiFi, Kitchen, Loggia c/w View, Bathroom, Dining area

One-bedroom Studio/Accommodation | (32m²) 4 People maximum (Ocean view)
• 1 double bed, and 2 single beds that can be converted into a double bed
• Safe, TV, Phone, WiFi, Kitchen, Loggia c/w View, Bathroom, Dining area

One room Apartment/Accommodation | (45 m²) 6 People maximum (Ocean View)
• 1 double bed, 2 single beds that can be converted into 1 double bed
• 2 bunk beds, Kitchen, Loggia c/w View, Bathroom, Dining area

Two room Apartment/accommodation | (60m²) 4 People maximum (Ocean view)
• 1 double bed, and 2 twin beds
• Safe, TV, Phone, WiFi, Kitchen, Loggia c/w View, Bathroom, Dining area

Full details Le Grand Large website

reception-grand-large-1024

Booking Le Grand Large, Biarritz
Stay at the heart of the Convention at Le Grand Large, Biarritz.
Reservations/bookings are open as of 10 November 2019.
Early reservation is suggested due to the busy-season/time of the year.
When booking quote code AA2020 for convention discount.
Convention discounts apply to a two-night minimum stay
Rooms start from €55.00 (Triple/B&B) per person/night/sharing .
BOOK by phone, or email, and receive/avail of the convention discount code pricing.
Reservations: Tel: +33 (0)4 91 00 77 98 | Email: AA2020@vacancesbleues.fr

Booking terms
1,Deposit 30% due immediately upon booking
2, Balance 70%, due 60 days in advance of your stay/arrival.
3, Quote code AA2020 to receive convention discount (’tarif préférentiel’).
4, Attendees on half-board may upgrade to full-board (€16.00 person/day) after arrival
5, Attendees on full-board may downgrade to half-board only if advised in advance
6, Hotel staff must be advised of any changes desired as early as possible
7, To join all attendees for the Saturday night Event Buffet/Banquet-Dinner (cost €35.00), email babanglophonegroup@gmail.com as early as possible, &/or pay online.
8, To join attendees for the Sunday night AAnniversary Buffet Dinner (cost €38.00), email babanglophonegroup@gmail.com as early as possible, &/or pay online.
9, Reservation/Bookings opens early-November 2019.
10, Reserve early to avoid disappointment
11, Check-in/Arrival is 17h00-20h00 – Check-out/Departure is 07h00-10h00
12. Baggage room (bagagerie) available for early arrivals/late departures

restaurant-appart-hotel-grand-large-biarritz

The convention Banquet/Dinner on Saturday night must be booked in advance and no later than 25 September 2020. Payment (€35.00) may be made online when booking.

TARIFFS
Discounted tariffs (below) are available to convention attendees and their families.
Discounted tariffs (below) apply to stays before/after the convention (max. 7 days).
Tariffs outlined below are basic Bed and Breakfast (B&B), Half-Board, and  Full-Board
Banquet & Anniversary Dinners must be booked/paid for before 25 September 2020

Dinner Credits
Guests on a Half-Board or Full-Board Formula receive a €16.00 reduction on the Saturday night Banquet (€35.00) and Sunday night Anniversary (€38.00) Dinners  Reduced Dinner prices are therefore; Banquet €19.00, anniversary €22.00
The reduced amounts may be paid via PayPal to babanglophonegroup@mail.com
B&B guests pay Banquet Dinner (€35.00) Anniversary Dinner (€38.00)

Convention Tariffs – based on 2 night minimum stay.
Single (B&B) = €143.00/night.
Twin or double (B&B) = €77.00/person/night,
Triple (Apt. 4) (B&B) = €55.00/person/night.

Single (B&B) €143.00/person/night
Single (Half-Board) €159.00/person/night
Single (Full-Board) €175.00/person/night
Extra Nights (B&B) €143.00/person/night (5 nights max)

Twin/double (B&B) €154.00/person/night
Twin/double (Half-Board) €186.00/person/night
Twin/double (Full-Board) €218.00/person/night
Extra Nights (B&B) €77.00/person/night (5 nights max)

Triple (B&B) €110.00/person/night
Triple (Half-Board) €142.00/person/night
Triple (Full-Board) €174.00/person/night
Extra Nights (B&B) €55.00/person/night (5 nights max)

Hotel Restaurant prices for those not staying at the hotel;
Breakfast €12.00/person
Lunch €20.00/person
Dinner €20.00/person

looking south

Tariffs include
Bed & Breakfast: Buffet breakfast
Half-Board: Buffet breakfast and diner 3 dishes with soft drink & coffee
Full-Board: Buffet breakfast, lunch 3 dishes and diner 3 dishes, with soft drink & coffee
Daily cleaning of rooms

Convention discounted tariff is structured as follows
Friday 9 October – B&B, 1/2-board (lunch or dinner), or full-board (lunch incl.).
Friday 9 October – B&B, 1/2-board (lunch or dinner), or full-board (lunch incl.)
Saturday 10 October – B&B,  1/2-board (lunch or dinner), or full-board (lunch incl.)
Saturday 10 October – Event Buffet/Banquet-Dinner – price is €35.00 Pay here
(Banquet Dinner must be booked before 25 September 2020)
Sunday 11 October – B&B, 1/2-board (lunch or dinner), or full-board (lunch incl.)
Sunday 11 October – AAnniversary Group Buffet-Dinner – price is €38.00 Pay here
(Anniversary dinner must be booked before 25 September 2020)
All prior/following days – B&B, 1/2-board (dinner incl.), or full-board (lunch/dinner incl)

Alt11-CoteDesBasques_France_Masters_longboard_©FFS

Booking Procedure as follows
1, B&B, Full-board or Half-Board + ‘tax de Sejour’
(holiday tax /(Tax de sejour) – 1.30 per day (2019).
2, Quote code AA2020 to receive convention discount/’tarif préférentiel’.
3, Reservations (discounted tariffs) available as of early-November 2019.
4, Details of Le Grand Large and accommodations are available here
5, Reservations can/may be made in English – quote code AA2020
6, Reserve by telephone to +33 (0)4 91 00 77 98
6a, Reserve by email to AA2020@vacancesbleues.fr
7, Reservations: Tel.+33 (0)4 91 00 77 98 | Email: AA2020@vacancesbleues.fr
8, Attendees receive a confirmation email with a request for a 30% deposit/payment
8a, A copy is emailed to the Organizing Committee so as to track attendee numbers
9, Balance 70% payment must be made/paid  to Vacances Bleues/Le Grand Large 60 days before arrival,
10, Payment may be made by one of the two following means
10a, Credit or Debit card
10b, By direct bank transfer in euro to;

DIFFUSION TOURISME / VACANCES BLEUES
Société Marseillaise de Crédit-Agence centrale
75 rue Paradis 13006 Marseille – FRANCE
Code Banque : 30077
Code Agence : 04821
N° de compte : 10263100200
Clé : 93
IBAN: FR76 3007 7048 2110 2631 0020 093
BIC/SWIFT: SMCTFR2A

Must mention client name and booking number with AA2020 Event Reference Code

Book directly at the convention discount price.
Call or email reservations and quote code AA2020
Email babanglophonegroup@gmail.com if you require any additional assistance.

Contact telephones
Le Grand Large Reception, Biarritz: +33 (0)559 414 100
Le Grand Large Reservations, Marseilles: +33 (0)4 91 00 77 98
Le Grand Large Cancellations, Marseilles: +33 (0)4 91 00 77 98
Convention Organisers Biarritz +33 (0)559 230 194

Alt14-1541050543_terms-and-conditions-banner

Terms and conditions (Fine print)
Reservations are subject to availability at time of booking

Reservations must indicate the arrival and departure dates, the number and type of accommodations desired, the number of persons, as well as the services desired by the guests (bed and breakfast (B&B), half-board (HB) or full-board (FB).

Each modification after the confirmation date (modification of the number of guests, type of rooms, date of stay, services…) must be submitted to VACANCES BLEUES/ DIFFUSION TOURISME for prior approval. (AA2020@vacancesbleues.fr)

Cancellations
Vacances Bleues (Le Grand Large) must be promptly informed, by means of email or fax, of any cancellation of reservation. The official date of receipt of the cancellation shall be used for calculating the compensation due to Vacances Bleues (Le Grand Large), in accordance with the following conditions.

Between 60 and 31 days before the arrival of the group/guests:
20% of the total amount of the stay
Between 30 and 15 days before the arrival of the group/guests:
50% of the total amount of the stay
Between 14 and 2 days before the arrival of the group/guests:
75% of the total amount of the stay
Less than 2 days before the arrival of the group/guests and in case of no-show:
100% of the total amount of the stay

CANCELLATION OF ONE OR MORE GUESTS
Any partial cancellation shall result in billing the following penalization:
– 60 to 15 days before departure:
30% of the amount of the unused portion of the stay – Less than 15 days before departure:
50% of the amount of the unused portion of the stay – No-show on day 1 of the stay:
100% of the unused portion of the stay
Early departure shall not entitle receipt of a refund.

Cancellation Attributable To The Guest/Customer
Le Grand Large must be notified of any cancellation by registered letter with acknowledgement of receipt or by email to: AA2020@vacancesbleues.fr. The effective date of modification (or cancellation) of the holiday by the Customer will be the date of posting of the registered letter with acknowledgement of receipt (the postmark on the registered letter being conclusive proof), or the date of the email.
Vacances Bleues/Le Grand Large will refund the amounts that the Customer has paid as referred to above, minus registration and insurance fees, which will be retained by Vacances Bleues/Le Grand Large in all cases, and minus the cancellation of a holiday

Parking is not included in the hotel tariffs fees.
WiFi is free and available throughout the property.
Rooms have a balcony/loggia.

Alt10-ob_698ab5_6249

Modifications
Modification requests can only be accepted subject to availability and must be sent to AA2020@vacancesbleues.fr or by registered letter with acknowledgement of receipt, or made by telephone. The effective date of modification (or cancellation) of the holiday by the Customer will be the date of posting the registered letter with acknowledgement of receipt (the postmark on the registered letter being conclusive proof), or the date of the email or telephone call. Modifications are subject to modification fees.

Vacances Bleues/Grand Large reserves the right cancel bookings if the reservation is not confirmed: Only payment in full of the invoice validates confirmation of the stay. If the invoice has not been paid in full, Vacances Bleues/Le Grand Large has no obligation to hold the reservation.

Vacances Bleues/Le Grand Large must be promptly informed, by means of email, (AA2020@vacancesbleues.fr) of any reservation cancellation by convention delegates.

For arrivals after 8 pm, convention delegates should call reception (+33 (0)559 414 100), and confirm their approximate time of arrival and receive instructions for key collection. Luggage storage facilities are/will be available,

Vacances Bleues/Le Grand Large will provide convention delegates the option to contract and pay an insurance that will cover:

– Cancellation, assistance and repatriation guarantees for its clients
– Its professional civil liability as a trip organizer

This insurance can be subscribed to only by people having their tax residence located into the European territory. Convention delegates may also choose to subscribe their own insurance.

Alt12-surfeur-biarritz

ASSISTANCE WITH ACCOMMODATION
The local Tourism Office can help you locate/reserve any hotel close to the convention as necessary.

For help call Biarritz Tourism: Tel: +33 (0)559 223 710 | Email:biarritz.tourisme@biarritz.fr | website

CONTACT TELEPHONE NUMBERS 

Organisation/Bruce B. (France) Tel +33 (0)559 230 194 (English/French)

Alt3a-chilo-tipi-location-saisonniere-biarritz-office-tourisme-1-credits-Les-petits-lezards-1500x1125